We are the data controller for the processing of personal data that we process about our customers and partners. You can find our contact information below.
Apartmentincopenhagen ApS Århusgade 21, st CVR-nr.: 32660037
Processing activities As the data controller according to the GDPR, we have the following processing activities.
Communication with potential customers When you have questions about our site or want to learn more about our services, you can contact us through: • Contact form • Email • Phone
Through this, we will process your personal information so that we can engage in a dialogue with you, such as answering questions about our services. We only process the information that you provide us in connection with our communication.
We will typically process the following ordinary information: name, email, telephone number.
Our legal basis for processing this personal information is Article 6(1)(f) of the General Data Protection Regulation.
We will delete our communication with you when it is clear whether or not you want our services. If there is a special need to store your personal information for a longer period, this may be the case.
Customers We need to communicate with our customers to ensure that the service is delivered correctly. Through this, we can process information about name, address, services, special agreements, payment information, and the like.
The legal basis for processing this personal information is Article 6(1)(b) of the General Data Protection Regulation.
When the service has been delivered and any outstanding issues have been resolved, we will delete the personal information immediately thereafter.
Newsletter We have a newsletter that is voluntary to sign up for, and you can always unsubscribe from it.
The purpose of the newsletter is to send emails to subscribers with new information from the company, which may include new content on the website or advertising our services.
We will only send you emails if you have given your active consent to this. This initially requires you to provide your email address, which we will subsequently send an email to so that you can confirm the subscription. In this way, we ensure that you have actually subscribed to the newsletter, i.e., given active consent.
Our legal basis for processing your personal information (i.e., email address) in connection with the newsletter will be Article 6(1)(a) of the General Data Protection Regulation.
We will process your personal information as long as you are still subscribed to the newsletter. When you unsubscribe from the newsletter, we will also stop sending it to you. If we have not sent you a newsletter in 1 year, your consent will expire due to our inactivity.
When you unsubscribe from the newsletter, we will store your now former consent for 2 years after it was last used due to the statute of limitations according to the Consumer Ombudsman's spam guide, section 11.3.
Accounting We must keep all accounting records according to the Accounting Act. This means that we keep invoices and similar documents for accounting purposes. This may include ordinary personal information such as name, address, service description.
Our legal basis for processing personal information for accounting purposes is Article 6(1) of the General Data Protection Regulation.
We will store this information for a minimum of 5 years after the current fiscal year has ended.
Job applications We gladly receive job applications to assess whether they match a hiring need in our company. If you send your job application to us, our legal basis for processing your personal information is Article 6(1)(f) of the General Data Protection Regulation.
If you have sent an unsolicited application, our HR department will immediately assess whether your application is relevant, and then delete your information if there is no match. If you have applied for an advertised job, we will dispose of your application if you are not hired, and immediately after the right candidate has been found for the job.
If you are part of a recruitment process and/or hired for the job, we will provide you with separate information on how we process your personal information in this context.
Data Processors Few can do everything themselves, and the same goes for us. Therefore, we have partners and suppliers, some of whom may be data processors.
External vendors may, for example, provide systems to organize our work, services, advice, IT hosting, or marketing. [List any data processors with company name + purpose of processing]
It is our responsibility to ensure that your personal information is handled properly. Therefore, we have high demands on our partners, and our partners must guarantee that your personal information is protected. We therefore enter into agreements with companies (data processors) who handle personal information on our behalf to enhance the security of your personal information.
Disclosure of personal information We do not disclose your personal information to third parties.
Profiling and automated decisions We do not perform profiling or automated decision-making.
Transfers to third countries As a starting point, we use data processors in the EU/EEA, or those who store data in the EU/EEA. In some cases, this is not possible, and data processors outside the EU/EEA may be used if they can provide appropriate protection for your personal information.
Processing security We keep the processing of personal information secure by implementing appropriate technical and organizational measures. We have conducted risk assessments of our processing of personal information, and have subsequently implemented appropriate technical and organizational measures to enhance processing security.
One of our most important measures is to keep our employees updated on GDPR through ongoing awareness training, GDPR courses, and by reviewing our GDPR procedures with employees.
Rights of data subjects Under the General Data Protection Regulation, you have a number of rights regarding our processing of information about you. If you wish to exercise your rights, you must contact us so that we can assist you with this.
Right to access information (right of access) You have the right to obtain access to the information we process about you, as well as a number of additional details.
Right to rectification (correction) You have the right to have incorrect information about yourself corrected.
Right to erasure In certain cases, you have the right to have information about you deleted before the time of our regular general deletion occurs.
Right to restriction of processing In certain cases, you have the right to have the processing of your personal information restricted. If you have the right to have processing restricted, we may only process the information - except for storage - with your consent, or for the purpose of determining, asserting, or defending legal claims, or to protect a person or important public interests.